With problems regarding missing documents and their relation to data breaches, I recently spoke to a company who have a solution that aims to solve the problem.

Formed in 2007, Israeli company Watchdox created a technology that fingerprints a document when it is sent and allows the document to be tracked along its path to the recipient. According to Watchdox's VP marketing and business development Adi Ruppin, this offers more than encryption or data loss prevention (DLP) as it is something that it embedded into the document.

Ruppin said: “A digital rights management (DRM) solution is often so complicated as people do not know how to use it. Often people will work around it, what we have is more traditional and easy to use and it can be provided as a Software-as-a-Service (SaaS) service.

“You can wipe out documents or revoke them so they cannot be accessed anymore. There is a plug-in for Outlook so every document has a policy and you can give different levels of permission: tracking only or enforcement, and if you have enforced everything, you can revoke if it is compromised. “

I asked Ruppin where this sort of technology has been deployed, he said that one customer set is Hollywood studios to protect scripts, as well as more typical enterprises who need to protect sensitive documents.,

Typically SaaS-based, the company recently launched a virtualised appliance version of the technology to enable an on-premise offering. According to the company, the virtual appliance addresses the needs of organisations that are required to meet specialised, strict security and privacy requirements.

Ruppin said that the channel has been waiting for a secure document exchange solution that can be deployed both as a cloud and as an on-premise solution and this allows companies to deploy advanced, scalable document security with no hardware or software installation.

A private cloud option offers dedicated cloud configurations for large customers as it gives organisations their own dedicated server infrastructures that are not shared with any other customer. The virtual appliance will be widely available in Q3 of 2011.

Ruppin told SC Magazine that the idea came from wanting to offer a range of options. “With SaaS it is easy and everyone has been using it, but also private cloud is being introduced and you can locate a specific data centre if you want to, so you know where it data is being hosted,” he said.

“For the virtual application, we repackaged the cloud offering into a form factor so it is the same offer to host internally. We see companies with the requirements to do this where a virtual application comes in and we see virtually any use for it.”

I asked Ruppin about the future and its next steps, he said that he expects more movement in mobile devices, specifically tablets, as security is needed there in some form. He said: “You do get some security with a PC to encrypt it. There will be a few additional functions for the iPad in the next month. We focus on the last user, and make sure that it does not leak once it gets to its destination so it makes sense to use in conjunction with encryption.”